In outsourced software development projects, the absence of a comprehensive requirements and design document can lead to all sorts of problems.
Picture this scenario: you receive quotes from various companies, ranging from $50,000 to a staggering $1,000,000, all for what seems like the same project. Naturally, you opt for the seemingly economical $50,000 option. However, once the project begins, it becomes apparent that the developers are in over their heads. Without clear guidelines, the project spirals out of control, and they start asking for more funds than initially quoted (they’ll do this after having spent the $50,000 by the way). So then you have to go get more money, and what if the most accurate estimate was closer to the $1,000,000? You might have to get a LOT more money.
This scenario is quite common and it underscores the need for a meticulous proposal process.
At Unstoppable Software, we recognize the pivotal role that detailed proposals play in ensuring project success and client satisfaction. Our approach is grounded in transparency, collaboration, and precision, aimed at mitigating risks and delivering value at every step of the engagement.
Strategic Implementation Approach
Every project with Unstoppable Software starts with a Strategic Implementation Approach, a preliminary step that sets the stage for success. This initial investment, albeit modest, lays the groundwork for requirements gathering, collaborative discussions, and strategic planning.
We dive deep into understanding your existing process and clarify our understanding via a few meetings to ensure alignment between our vision and your expectations. We draw on our many years of experience and knowledge of industry best practices to incorporate findings into a comprehensive proposal tailored to your project.
After a couple weeks, we will walk you through the proposed Strategic Implementation Approach as well as the proposal for implementation. We touch on every aspect, clarifying key points, and addressing any questions or concerns you may have. Alignment is important to us, we want you to have a clear understanding of the proposed scope, timeline, and investment.
At the end of this process, you will already be given tangible deliverables, including a High-Level Requirements Document, the Phase 1 Plan and Proposal, and a Future Phase Roadmap Document. Our Phase 1 proposal aims to encapsulate a significant set of software functionality to deliver you significant value, while holding off on the dream-state features until a future phase. The Phase 1 proposal will describe a flat-rate fee, as we want to reinforce our commitment and accountability throughout the project lifecycle. This gives us “skin in the game” for your project.
We will deliver our proposal electronically, through our automated proposal software, which contains e-signature capabilities. Our proposals have an expiration date because the information in them is specific to that moment in time. Upon acceptance, we provide a Master Services Agreement (MSA) then send an invoice for an initial deposit, marking the beginning of our partnership.
In essence, at Unstoppable Software, we recognize that the foundation of a successful project lies in meticulous planning, transparent communication, and mutual understanding. Through our comprehensive proposal process, we strive to not only mitigate risks but also foster enduring partnerships built on trust, reliability, and exceptional outcomes.
